Constitution of Pound Hill (North) Residents Association
To work for and on behalf of all members regarding the good order and well‑being of the area of Pound Hill North.
Annual General Meeting
The A.G.M. will be held during the month of September at a suitable venue within the area.
A quorum of 10% of the Membership is required for the A.G.M. to take place.
The purpose of the meeting shall be:
- To elect a Chairman; Vice Chairman; Honorary Secretary; Honorary Treasurer; and eight committee members,
- to receive the audited accounts,
- to accept and vote upon any amendments to this Constitution,
- to review the work of the previous year.
A quorum will consist of six members of, which two must be principal officers. Meetings will take place as necessary providing at least two meetings are held per annum not more than six months apart
Any person living in Pound Hill North may become a member upon payment of the agreed subscription.
Any person living in Pound Hill South may become an Associate Member with full voting rights upon payment of the agreed subscription. providing these members do not exceed one fifth (20%) of the total Membership.
If a member acts in a manner contrary to the spirit and Intentions of the Association, then he/she may be debarred from the Association at the discretion the Committee.
Amounts and regularity of subscriptions shall be decided by the committee and put before the next membership meeting for approval. If approval is withheld, the meeting shall decide the level of subscriptions.
Finance And Accounts
The financial year shall run from 1st August to 31st July.
The accounts will be operated by, four officers. These will be the Chairman; the vice chairman; the Secretary; the Treasurer. All cheques must be signed by two of these four officers.
The accounts shall be independently audited no later than six weeks from the close of the financial year.
The accounts may be open for inspection by any member at all reasonable times.
In the event of winding up the Association. all members may vote on the dispersal of surplus monies left in the account.
Reasonable expenses only shall be paid. Any queries will be decided by the committee, not less than six members voting.
Amendments To The Constitution
Any amendments to this constitution shall be handed to the Secretary at least one month prior to the Annual General Meeting and must be signed by the Proposer and Seconder.
Winding Up The Association
In the event of the Committee or Membership Meeting recommending winding up the Association, notice of such, and voting papers, shall be sent to all members. A majority of the voting papers returned by the declared date shall decide the matter. Not less than three weeks’ notice shall be given for voting to take place.
Members information and email addresses
We do not sell or share your information with anyone. We maintain information such as your name, mailing address, and phone number, for membership purposes. Email address are held for periodic mail-shots and upon request any person will be removed from the mailing list at the earliest convenience.